19 Tools To Manage Your Remote Business

The remote work revolution is here, transforming traditional office spaces into a network of connected professionals working from anywhere worldwide.

While this flexibility offers many opportunities — think happier employees, reduced overhead costs, and a wider talent pool — managing a remote team also comes with its own challenges.

How do you keep everyone on the same page across different time zones? How do you build a strong company culture when physical interaction is limited? The answer lies in leveraging the right tools.

Whether you’re a startup founder or an established business owner transitioning your team to a distributed workforce, this guide is designed for you.

Here, we’ll equip you with all the essential business tools to tackle the unique challenges of remote work.

We’ll cover everything from communication and project management to marketing and client relationship management.

Let’s navigate the exciting landscape of remote work together and build a business not limited by location.

1. Slack

Imagine a bustling online workspace buzzing with real-time conversations. That’s Slack!

This instant messaging platform keeps your remote team connected and engaged. Create dedicated channels for specific projects or topics, fostering focused discussions and knowledge sharing.

Need a quick answer from a colleague across the globe?

A ping on Slack can save you an email chain and keep the conversation flowing. Slack integrates with various apps and tools — all within the platform.

Slack is perfect for fostering a collaborative and vibrant remote work environment.

2. Asana

Say goodbye to cluttered inboxes and scattered task lists. Asana is your one-stop shop for project management and seamless communication.

Asana allows you to create tasks, assign them to team members, and track progress in real-time. Use features like Kanban boards to visualize your workflow—a clear roadmap that keeps everyone informed and on track.

Collaborate on documents directly within Asana, leaving comments and feedback for efficient project execution. It ensures your remote team stays organized, accountable, and focused on achieving shared goals.

3. Zoom

Physical distance shouldn’t hinder team building and collaboration. Zoom bridges the gap with high-quality video conferencing, allowing you to see your colleagues, not just their emails.

Host regular team meetings, brainstorm new ideas virtually, or simply have a casual coffee chat. Zoom helps build stronger relationships within your remote team.

Screen-sharing capabilities further enhance collaboration, making it easy to explain concepts, showcase prototypes, and work on projects together, even when miles apart.

4. Trello

Trello facilitates organization into your remote team’s workflow. This visual project management tool utilizes Kanban boards. It allows you to create tasks, assign them to team members, and track progress with a glance.

Move digital sticky notes (tasks) across different stages — “To Do,” “In Progress,” and “Done” — providing a clear visual representation of your project’s flow.

Trello also boasts built-in file sharing, commenting capabilities, and seamless integrations with other tools.

This dynamic platform keeps everyone organized, fosters transparency and ensures your remote team moves projects forward efficiently.

5. Microsoft Teams

Microsoft Teams is a comprehensive communication and collaboration powerhouse designed for the modern remote workplace. It consolidates your communication needs into one platform — instant messaging, video conferencing, file sharing, and project management tools.

Teams foster real-time collaboration. It lets team members work on documents together and participate in video calls—all within the same platform, eliminating the need for multiple tools.

Whether you’re a small startup or a large enterprise, Microsoft Teams offers a scalable solution to streamline communication within your remote team.

6. Basecamp

If you’re looking for a project management tool that’s as user-friendly as it is powerful, Basecamp is your answer. This intuitive platform is your central hub for keeping projects organized and your remote team in sync.

You can effortlessly create to-do lists, assign tasks with due dates, and track progress.

Basecamp also boasts built-in message boards and group chat, allowing for seamless communication within your team.

It also lets you upload files directly to projects, share documents for feedback, and keep everything centralized for easy access. Basecamp’s real-time updates ensure everyone stays informed on project progress.

Thus fostering transparency and accountability within your remote workforce.

7. Toggl Track

Time management is crucial for any remote team’s success. Toggl Track helps you control your time and optimize your workflow.

It is a user-friendly time-tracking tool that allows team members to easily track their hours spent on tasks and projects with a simple click.

Managers gain valuable insights into team productivity, identify areas for improvement, and ensure everyone’s time is utilized effectively.

Toggl Track also integrates with various project management tools to track time spent on specific tasks.

You can also generate detailed reports to analyze team productivity, identify time-consuming activities, and make data-driven decisions.

8. RescueTime

RescueTime maximizes productivity in your remote work environment. This time management and productivity app runs silently in the background. It tracks how you spend your time on different websites and applications.

You can also gain valuable insights into your daily routines and identify areas where you might be distracted.

RescueTime allows you to set focus goals and block distracting websites. Thus helping you stay on track and minimize procrastination.

RescueTime also lets you generate detailed reports to analyze your work patterns. This also helps identify time-wasters and make adjustments to improve your productivity as a remote worker.

9. Hootsuite

In today’s digital age, social media is a powerful brand awareness and engagement tool. Hootsuite helps your remote team manage your social media presence efficiently and effectively.

You can schedule posts across various social media platforms like Facebook, Twitter, and Instagram from a single, centralized dashboard.

Hootsuite allows for seamless collaboration, enabling your team to work on content creation, scheduling, and approval processes together.

Plus, it lets you monitor brand mentions, engage with followers, and track the performance of your social media campaigns within the Hootsuite platform.

This comprehensive tool helps your remote team stay organized and maximize the impact of your social media efforts.

10. Buffer

Managing multiple social media accounts can feel overwhelming, especially for remote teams. Buffer offers a user-friendly, streamlined solution for scheduling and publishing social media content.

It lets you create a content calendar, schedule posts, and ensure your brand’s consistent social media presence.

Buffer also allows you to curate content from various sources and collaborate with your team on content creation.

Buffer’s analytics tools also provide valuable insights into the performance of your social media content.

You can identify what resonates with your audience, track engagement metrics, and optimize your social media strategy for maximum impact.

11. Salesforce

As your remote business grows, managing customer relationships becomes critical. Salesforce comes to the rescue with a robust and scalable Customer Relationship Management (CRM) platform.

This comprehensive tool helps you organize customer data, track interactions, and streamline your sales pipeline.

It allows your remote sales team to manage leads, close deals faster, and enhance customer service from a single platform.

Salesforce also offers contact management, opportunity tracking, and automated workflows.

Its advanced analytics tools provide actionable insights into customer behavior and tailor your sales strategies for maximum success.

Whether you’re a small startup or a large enterprise, Salesforce is a scalable solution for managing your customer relationships and driving growth for your remote business.

12. Zoho CRM

Looking for a robust CRM solution without breaking the bank? Zoho CRM delivers robust features at an affordable price, making it great for remote businesses of all sizes.

Zoho CRM helps your remote sales team efficiently manage contacts, leads, and deals. You can track the sales pipeline, personalize customer interactions, and automate your sales workflows.

It also allows you to integrate Zoho CRM with other business tools, ensuring all your customer data remains centralized and accessible to your team.

Zoho CRM’s valuable insights into sales performance help identify areas for improvement and optimize your sales strategy for greater profitability.

13. HubSpot

HubSpot is a comprehensive marketing and sales tool suite designed for your remote team. It includes features like contact management, lead nurturing, and deal tracking.

HubSpot also provides marketing automation tools for nurturing leads, creating targeted email campaigns, and managing social media marketing.

It also lets you attract new customers with content creation tools, generate leads with landing pages, and track your marketing campaigns.

HubSpot fosters seamless collaboration within your remote team. It allows sales and marketing efforts to work in sync, resulting in a more cohesive approach to customer acquisition and growth.

14. Google Drive

In the age of remote work, having a central location to store and access files is essential. Google Drive provides a secure cloud storage solution for your remote team.

Upload documents, spreadsheets, presentations, and any other file type and access them from any device, anywhere. It lets you collaborate with your team in real-time—edit documents, leave comments, and track revisions seamlessly.

Version control feature also ensures you never lose track of changes made to files. Google Drive integrates with other Google Workspace — Docs, Sheets, and Slides, further streamlining collaboration and file sharing within your remote team.

With its user-friendly interface and robust security features, Google Drive keeps your team’s data safe and accessible and facilitates seamless collaboration on projects.

15. Dropbox

Dropbox is another cloud storage solution known for its ease of use and reliable file sharing. You can store your files securely in the cloud and access them from any device, making them readily available to your remote team.

Dropbox allows you to share files or folders with colleagues easily, granting them different access levels depending on their needs.

It also offers various collaboration features, allowing your team to work on documents together, leave comments, and track revisions.

Dropbox’s robust security features safeguard your data, giving you peace of mind when working with confidential information. It is a simple yet powerful tool for remote teams, keeping files organized and readily accessible.

16. Figma

Whether you’re a design-focused startup or a business with occasional design needs, Figma facilitates the seamless collaboration of your remote team on projects.

This web-based design platform offers a real-time collaboration experience, allowing multiple team members to work on the same design project simultaneously. 

No more emailing design revisions back and forth — Figma allows everyone to see changes instantly. With version control and commenting, you can track changes easily and ensure everyone stays on the same page.

Figma also integrates with various project management tools, allowing for a cohesive design workflow within your remote team.

This user-friendly platform streamlines the design process, fosters collaboration, and helps your remote team bring creative ideas to life.

17. 1Password

With the rise of remote work, strong password management has become a necessity.

1Password helps you keep your team’s login credentials secure and easily accessible. It allows your team to create strong, unique passwords for every account, eliminating the risk of breaches from password reuse.

1Password securely stores and encrypts all your login information, accessible through a master password or biometric authentication. It lets team members access login information for any website or application with ease.

This tool also offers secure password sharing, allowing authorized team members to access specific passwords when needed.

18. Calendly

Coordinating schedules and finding meeting times can be challenging in a remote work environment. Calendly comes to the rescue with a user-friendly scheduling tool that streamlines the process for you and your team members.

It lets you set your availability preferences and let Calendly take care of the rest.

You can invite contacts to schedule meetings by sharing your personalized Calendly link. They can then see your available time slots and book a meeting directly—all without the need for lengthy email exchanges.

Calendly integrates with various calendar platforms, ensuring your scheduled meetings automatically sync across all your devices.

It eliminates scheduling headaches, saves time, and keeps your remote team focused on what matters most — getting work done.

19. Paypal

Whether you need to send invoices to clients, pay remote contractors, or reimburse team members for expenses, Paypal offers a secure and convenient solution for online transactions.

Send and receive payments quickly and easily, all within a user-friendly platform.

Paypal supports various payment methods, such as credit cards, bank transfers, and even in-person payments. This flexibility ensures you can manage different payment scenarios.

Paypal prioritizes security with robust fraud protection features, giving you peace of mind when conducting online transactions.

Your remote team can use Paypal to streamline payment processes and ensure secure financial transactions.

Equip Yourself With Tools For Success with doola

When to Choose doola

The key to success in a remote work environment isn’t just about having the most passionate and determined team (though that’s definitely important!). It’s about equipping them with the right tools to take action and move forward efficiently.

doola is a great example. It simplifies bookkeeping, LLC formation, and more. Our affordable pricing makes doola ideal for businesses of all sizes looking to save time and money.

Schedule a free consultation with a doola expert to learn more!

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