How to Access and Export Financial Reports for Bookkeeping

For more entrepreneurs, accessing accurate financial reports is one of the most critical yet daunting tasks.

Without a clear understanding of your cash flow, profitability, and overall financial position, making informed business decisions becomes nearly impossible.

This can lead to cash shortages, missed growth opportunities, and even business failure. However, traditional accounting software are overly complex, and hiring a full-time bookkeeper might not be feasible.

This is where doola Bookkeeping steps in. Our all-in-one bookkeeping and accounting system has empowered over 10,000 entrepreneurs from 175+ countries to realize and secure their US dream.

In this comprehensive guide, we’ll walk you through how to access and export financial reports for bookkeeping and make the most of your financial reports with doola.

By the end, you will be equipped with the knowledge to effectively manage your business’s finances.

Why Financial Reports Matter

Financial reports are the backbone of any business’s decision-making process. They provide critical insights into your business’s financial health and help you stay on track toward achieving your goals. Here are some reasons why these reports are indispensable:

• Cash Flow Tracking: Monitor the movement of money in and out of your business to ensure liquidity and avoid cash crunches.

• Profitability Analysis: Understand your earnings versus expenses to gauge your business’s success and make strategic improvements.

• Asset and Liability Management: Keep track of what you own versus what you owe, ensuring your business maintains a healthy financial position.

• Strategic Decision-Making: Leverage accurate data to make informed decisions about investments, scaling, or cost-cutting measures.

Let’s dive into the steps to access these invaluable tools on doola’s platform.

Step 1: Accessing Your Financial Reports

Accessing your financial reports on doola’s platform is straightforward and user-friendly. Follow these steps to get started:

Log in to the doola Dashboard

Once logged in, you’ll see a top navigation tab. Click on Reports to access your financial data.

Alternatively, if you’re viewing the profit and loss graph, simply click on See Reports to be redirected to the reports section.

On the Reports Tab, you’ll find the following key financial statements:

Cash Flow Statement: Tracks the inflows and outflows of cash to help you manage liquidity.

Profit and Loss Statement: Also known as the income statement, it provides a snapshot of your revenues, costs, and profits over a specific period.

Balance Sheet: This displays your assets, liabilities, and equity, giving a clear picture of your financial position.

If you’re unfamiliar with these terms, don’t worry! doola provides dedicated guides and lessons to help you understand what these reports mean, why they’re essential, and how you can use them to optimize your business operations.

Step 2: Exporting Financial Reports

Exporting your financial reports allows you to analyze your data offline or share it with stakeholders. Here’s how you can do it:

Select the Report You Need: Choose from Cash Flow Statement, Profit and Loss Statement, or Balance Sheet by clicking on View next to the desired report.

Customize Export Options: Select your preferred export format — CSV (ideal for spreadsheets) or XLSX (compatible with Excel) and then specify the time frame for the report, such as monthly, quarterly, or yearly.

You can also organize data by grouping it by month, quarter, or other relevant periods for easier analysis.

Once you’ve customized the report settings, click the Download button to save the file to your device.

Invoice Reports

Besides standard financial statements, you can generate reports for invoices or aged accounts. These reports help you track overdue invoices and filter data by the number of days overdue to prioritize follow-ups.

Step 3: Requesting Custom Reports

Sometimes, you need a specific view of your financial data tailored to unique business needs. doola makes it easy to request custom reports:

Locate the Request Option

On the Reports Tab, look for the button labeled Request a Custom Report on the right-hand side.

Submit Your Request

Click the button and provide details about the specific report you need. Custom reports are designed to provide deeper insights or specific data cuts that aren’t available in standard reports.

However, if you do not have a dedicated bookkeeper, you won’t be able to access custom reports since it requires expertise to understand your books and tailor the data to your requirements.

They can also help you interpret financial statements in a way that makes sense for your business.

This helps you generate insightful custom reports to support decision-making and develop actionable strategies for managing overdue invoices or optimizing cash flow.

If you don’t have a dedicated bookkeeper, you can book a demo with doola’s team or chat with our experts to get started in no time.

Why Choose doola Bookkeeping?

doola is more than just a bookkeeping platform. It’s an all-in-one bookkeeping and accounting solution for startups, small businesses, and entrepreneurs aiming to manage their finances effortlessly.

Our advanced bookkeeping software automatically records all financial data to generate actionable reports in real-time, saving you hours of manual work and avoiding costly mistakes.

Still not convinced? Here’s what sets us apart:

• Ease of Use: A user-friendly interface that simplifies complex financial tasks.

• Expert Support: Access to dedicated bookkeepers and financial experts to guide you every step of the way.

• Comprehensive Tools: From standard reports to custom insights, doola equips you with everything you need to succeed.

• Global Reach: Supporting entrepreneurs from over 175 countries, doola is built to cater to diverse needs and businesses.

Take Control of Your Finances Today with doola Bookkeeping

Ready to simplify your financial management? Get started with doola Bookkeeping solution to have complete visibility of your finances, with clean and organized records necessary for tax compliance and making informed business decisions.

Whether you’re accessing reports, exporting data, or creating custom insights, every feature of doola is designed to empower you to make informed decisions with confidence.

If you have questions or need personalized assistance, don’t hesitate to book a demo with our team.

We’re here to support your journey every step of the way. Together, let’s turn your business dreams into reality.