Top 7 Online Monthly Bookkeeping Services for Small Businesses in 2025

In 2025, a host of online monthly bookkeeping services will be vying for your attention, but which one should you choose?

Join us as we explore what to look for in a bookkeeping service and the seven best options available—led by doola Bookkeeping, the top choice for entrepreneurs looking to outsource their bookkeeping.

What to Look for in Online Monthly Bookkeeping Services

Choosing your “business fit” among the online monthly bookkeeping services can be a game-changer for your small business.

Here are the essential factors to consider:

✅ Ease of Use:

A user-friendly interface ensures you spend less time navigating and more time focusing on your business.

✅ Comprehensive Features:

Look for tools that handle everything from invoicing and expense tracking to seamless tax preparation.

✅ Scalability:

As your business evolves, your bookkeeping service should scale effortlessly to meet your growing needs.

✅ Customization:

Your business is one of a kind—your bookkeeping solution should be too. So always look for services that can be tailored to your operations.

✅ Affordability:

Cost matters, but value matters more. Prioritize a service that delivers robust features without breaking the bank.

✅ End-to-End Support:

Exceptional and reliable customer support is non-negotiable, especially when tax deadlines loom. So choose wisely.

With these considerations in mind, let’s explore the top seven online monthly bookkeeping services for small businesses in 2025, starting with the top choice for entrepreneurs—doola Bookkeeping.

The 7 Best Online Monthly Bookkeeping Services

In this section, we’ve rounded up the top 7 online monthly bookkeeping services in 2025, with doola Bookkeeping taking the lead for its transparent pricing and an impressive suite of features designed to simplify your bookkeeping journey.

1. doola Bookkeeping: Full-Service Solution

doola Bookkeeping is the go-to digital bookkeeping solution for entrepreneurs and small businesses—comprehensive, affordable, and user-friendly.

With transparent pricing and all-inclusive features, doola streamlines bookkeeping through automated categorization, tax preparation, and an intuitive dashboard.

Designed to cater to small businesses and startups, doola simplifies bookkeeping with automated categorization, tax preparation, and a user-friendly dashboard.

The table below provides an overview of doola’s bookkeeping services.

Pros:

• Transparent, flat-rate pricing

• Tailored solutions for non-US entrepreneurs

• Catch-Up Bookkeeping for overdue accounts

• Interactive, easy-to-analyze financial statements

• Dedicated bookkeeping support

• Detailed monthly and year-end financial reports

• Seamless integrations with platforms like Shopify

2. QuickBooks Online: Cloud-Based Bookkeeping

QuickBooks Online is a popular choice among online monthly bookkeeping services, mainly for those with some accounting expertise.

Its user-friendly interface, automated invoicing, and smooth bank integration make it well-suited for small and medium-sized businesses across industries like retail and real estate.

🚩 However, it’s not ideal for beginners; without some financial knowledge, navigating its features can be challenging.

Choose wisely to match your skill level and business needs.

Pros:

• Mobile-friendly expense tracking for on-the-go management

• Tailored solutions for non-US entrepreneurs

• Offers over 20 pre-built reports with customizable options

• Widely familiar to accountants, making onboarding easier for finance teams

• Highly scalable, adapting well to business growth

• Strong capabilities for real-time collaboration among teams

Cons:

• User limits across all subscription plans can be restrictive

• Tailored solutions for non-US entrepreneurs

• Steeper learning curve for beginners who may find it complex

• Lacks detailed business health reports for deeper financial insights

• Costs can increase significantly as your business scales

3. Bench: Comprehensive Solution

Bench offers bookkeeping solution for startups and small businesses seeking seamless financial management. It pairs businesses with dedicated bookkeepers who handle your monthly bookkeeping while providing clear financial insights.

Its intuitive platform, combined with personalized support from certified professionals, eliminates the complexity of day-to-day bookkeeping.

Pros:

• Ideal for small businesses with simple needs

• Dedicated bookkeeper with personalized support

• Comprehensive, real-time financial reporting

• Easy-to-use platform with flexible pricing plans

• Offers tax preparation assistance

Cons:

• Minimal options for tailoring reports and features

• Limited compatibility with external tools

• Pricing escalates for businesses with advanced needs

• Lacks mobile accessibility for on-the-go management

• Offers less support for cash accounting users

4. FreshBooks: Bookkeeping for Freelancers

FreshBooks is designed for freelancers and solopreneurs, offering intuitive tools for invoicing, time tracking, and expense management.

It is easy to navigate, even if tech isn’t your strong suit, and offers great invoicing features and customer support.

Pros:

• Top-notch invoicing, time tracking, and automated recurring billing

• User-friendly dashboard and intuitive navigation

• Tools for unlimited expenses, estimates, customized invoices, and mobile mileage tracking

• Simplifies client onboarding with built-in proposals and manages project budgets seamlessly

Cons:

• Limited features for larger businesses and fewer integrations

• Mobile app lacks some key features; additional user accounts only in top-tier plans

• Scaling challenges due to user and client limits; extra users cost $10/month

📌 Note:

If you are looking to scale your small business with a limited budget, FreshBooks may not be your best bet among all available online monthly bookkeeping services.

Switch to doola Bookkeeping and scale with efficiency.

5. Wave: Free with Paid Add-Ons

Wave is a free online bookkeeping service that offers basic features like income and expense tracking. It’s great for startups and small businesses on a tight budget.

It’s free to use and provides essential features, with optional paid add-ons like payroll and payment processing when needed.

Pros:

• Intuitive, easy-to-navigate dashboard

• Support for unlimited users and financial accounts

• Effortless digital receipt uploads

• Customizable invoice templates with flexible design options

• Convert approved estimates into invoices seamlessly

• Core features for tracking expenses and income, plus basic reporting

• Additional options for Wave Payments and Payroll (available for an extra fee)

Cons:

• Mobile app functionality is limited to invoicing only

• Free version restricts customer support to self-service options

• Lacks comprehensive time and project tracking tools

• Does not support consecutive invoice numbering

• Limited third-party integrations available

• Basic reporting features only, without advanced analytics

📌 Note:

Wave’s free tools are beginner-friendly but fall short when it comes to project management, budgeting, inventory tracking, and scalability—key features for growing businesses.

But don’t let these limitations hold you back—transition to doola Bookkeeping if you’re ready to scale with ease and efficiency.

6. Xero: Simple Software with Seamless Integration

Xero’s cloud-based platform integrates seamlessly with hundreds of apps, offering robust solutions for small and mid-sized businesses relying on online monthly bookkeeping services.

It caters to tech-savvy entrepreneurs and businesses that thrive on integrating multiple software tools—though it leans heavily on DIY functionality.

Pros:

• Simplified tax management tools

• Unlimited users and companies across all plans

• Automated receipt and bill capture with Hubdoc

• Purchase orders creation and tracking made simple

• Online file storage for easy access

• Payment processing via Stripe, GoCardless, and more

Cons:

• No phone-based support

• Premium pricing for connected apps

• Expense tracking excluded in lower-tier plans

• Web app font lacks readability and navigation isn’t user-friendly

• Project tracking only with the $65/month Established Plan

• Steep learning curve for non-tech users

7. Zoho Books: Best for Small Teams

Zoho Books is an affordable bookkeeping solution ideal for small teams, especially those already using Zoho’s ecosystem of business apps.

It offers robust features tailored to simplify financial management and streamline operations for small businesses.

Pros:

• Combines cost-efficiency with tools for invoicing, expense tracking, and tax management

• Works effortlessly with other Zoho apps like Zoho CRM, Projects, and Inventory

• Offers industry-specific features that adapt to different business needs

Cons:

• Works best within the Zoho suite, but lacks compatibility with many external tools

• Premium pricing for connected apps

• May not provide the depth needed for larger, more complex businesses as they grow

Zoho Books is ideal for small teams, offering affordability and smooth integration within the Zoho ecosystem.

However, if you plan to scale your business and hire more employees in the future, switch to doola Bookkeeping—a scalable solution built to grow with you.

📌 The Verdict: Bookkeeping for Different Business Sizes/Types

Every business is unique. And so are their bookkeeping needs.

For startups and small business owners, finding that perfect bookkeeping match is key to keeping finances smooth, stress-free, and audit-ready.

The table below will help you choose the right fit among all available online monthly bookkeeping services—based on your business size and type.

Business Type vs. Bookkeeping Solution

Tips for Getting the Most Out of Your Bookkeeping Service

As you compare and contrast all seven online monthly bookkeeping services we just covered, here are a few tips from the doola experts to help you make the right decision:

✔️ Stay Organized

Keep receipts, invoices, and financial records well-organized. This ensures smooth communication with your bookkeeper and accurate financial reporting.

✔️ Understand Your Business Needs

Assess your business size and complexity to align with the right features.

• Freelancers and solopreneurs: Opt for simpler tools without unnecessary add-ons.

• Growing businesses: Choose scalable options like doola to support expanding operations.

✔️ Leverage Integration Capabilities

Ensure your software integrates seamlessly with other tools you use, such as CRMs or payroll systems. Or let’s say, platforms like Shopify, if your business needs solid ecommerce bookkeeping.

This streamlines workflows and improves efficiency.

✔️ Embrace Automation

Choose a software that offers features like automatic invoicing, expense categorization, and bank reconciliation. Automation reduces manual errors and saves time for what matters most—growing your business.

✔️ Communicate Clearly

Share your business goals and expectations with your bookkeeper. Open communication fosters better financial management tailored to your needs.

✔️ Schedule Regular Reviews

Plan monthly check-ins to review your financial health and assess your bookkeeping service’s performance. Staying proactive helps you address potential issues early.

✔️ Prioritize Customer Support

The quality of customer support can make or break your experience. Choose a service that provides responsive assistance, especially if you’re new to managing finances.

✔️ Ask Questions

Take advantage of your bookkeeping service’s expertise to improve your financial literacy. The more you understand, the better equipped you’ll be to make strategic decisions.

By following these tips, you’ll confidently vet and verify the online monthly bookkeeping services out there and find the perfect fit for your business needs.

Why doola Bookkeeping Is Best Among Online Monthly Bookkeeping Services

If you’re looking for top-tier online monthly bookkeeping services that handle it all, doola Bookkeeping should be at the top of your list.

doola’s All-In-One-Accounting solution goes beyond traditional bookkeeping by offering:

• Real-time updates and tailored financial reports

• Best tax compliance support by professionals

With its user-friendly interface, customizable features, and excellent customer support, doola is the perfect solution for startups and small businesses.

And our dedicated customer support team is available via phone or email to assist with any issues or concerns.

doola Bookkeeping also provides automated bank feeds, Catch-Up Bookkeeping for overdue finances, and tax filing assistance — creating an all-in-one solution for your complete bookkeeping needs.

Schedule a free demo today to simplify and optimize your bookkeeping with a trusted solution.