What Is Form 8822-B? Everything You Need to Know

Whether you’re a seasoned entrepreneur or just starting your business journey, keeping your records straight with the IRS is crucial. 

But what happens when you move your business location or change its mailing address? For this, you must know what is Form 8822-B.

If you’ve ever found yourself scratching your head over this little-known form, we’ve got all the information you need. 

Luckily, doola Formation and Compliance services includes expert guidance and assistance in tax-related matters, including filing Form 8822-B. Our team of professionals understands the complexities of tax policies and regulations.

From understanding its purpose to mastering the filing process, we will ensure that your business stays in good standing with the IRS!

What Is Form 8822-B?

Form 8822-B, also known as the Change of Address or Responsible Party, allows businesses to update their address with the Internal Revenue Service (IRS). 

In other words, Form 8822-B helps the IRS to stay informed about any changes in a business’s details. This form is required when the responsible party’s business mailing address, business location, or identity changes.

The “responsible party” is the person who owns or controls the business or entity.

Even if you don’t have a business entity but have an EIN, you must use IRS Form 8822-B to report these changes to the IRS. 

Who Needs to File Form 8822-B?

All business entities registered with the IRS are required to file this form if they have changed their mailing address or responsible party information. 

• If your business has recently moved to a new location and you have a different mailing address.

• If you have formed a new business that has not previously filed with the IRS and want to apply for an EIN.

• If there have been any changes in the individual or entity that acts as the responsible party for tax purposes within your business. 

• If you have made any change in business structure, such as incorporation or converting from a partnership to a corporation.

• If you are dissolving your business and need to address outstanding tax liabilities at the time of dissolution.

• If you own or manage any entities that may have EINs but aren’t typical businesses, such as trusts, estates, and non-profit organizations.

Why Is Filing Form 8822-B Important?

Form 8822-B is crucial for keeping the IRS up-to-date, which ensures businesses stay compliant and continue receiving vital tax communications without interruption.

You won’t miss any critical communications, such as tax notices, refunds, or changes in tax laws, which could result in missed deadlines for tax payments or penalties for late filings.

By quickly updating your business information with the IRS, you can ensure that any official communication from the IRS is going to the correct address. This can help you prevent potential identity theft and confidential information from falling into the wrong hands.

Moreover, when submitting returns electronically, having updated information on file will ensure that there are no delays in processing your return and receiving any refunds owed to you.

It will also save you from potential headaches during an audit by expediting the process and avoiding penalties for incorrect information.

Step-by-Step Guide to Fill Out Form 8822-B 

Before you start filling out Form 8822-B, you will need to ensure you have the following details handy.

You need to provide your business name, EIN, old mailing address, new mailing address, new business location, or new responsible party information (their name and contact information). 

Step 1: Download Form 8822-B

The first step in filling out Form 8822-B is to download it from the IRS website.

You can either print it out and fill it by hand, or you can use electronic filing options such as PDF fillable forms.

Step 2: Enter Your Business Information

You will need to enter your business information in a way that is consistent with other tax documents filed in previous years.

If your business is tax-exempt, check the appropriate box at the top of the form to ensure proper processing.

Step 3: Provide Your Reason for Filing

• Section 1: Check this box to notify the IRS that it should use an updated mailing address to send physical mail related to business income tax returns.

• Section 2: Check this box to notify the IRS that they should send physical mail related to employee plan returns to the new address. 

• Section 3: Check this box to update about a new business location in the IRS records.

• Section 4: Fill this box with the full legal name of the business and EIN information.

• Section 5: Fill out the business’s previous mailing address in this section.

• Section 6: Fill out the new mailing address of the business.

• Section 7: Fill out the new business location.

• Section 8a: If there is a change in the responsible party, fill out the name of the old responsible party here. If you only want to make an address change, this section can be ignored.

• Section 8b: In this section, enter the name of the company’s new responsible party.

• Section 9a: In this section, enter the old responsible party’s SSN, ITIN, or EIN.

• Section 9b: In this section, fill out the new responsible party’s SSN, ITIN, or EIN. 

• Section 10: Before submitting Form 8822-B, make sure that you sign under this section or have an owner, member, or the responsible party sign it.

By following this step-by-step guide, you can easily ensure that all future correspondence from the IRS reaches you at your correct address. 

Remember to double-check all information before submitting it to avoid any issues or delays in processing by the IRS.

If you need expert assistance during this process, book a free consultation with our experts. Our team would be happy to streamline the process.

When and Where to Submit Form 8822-B

The IRS has made it mandatory that Form 8822-B be submitted within 60 days of a change in the responsible party’s mailing address or physical location. 

You can either mail it or use the online filing option available on the IRS website. If you choose to mail it, make sure to send it to the appropriate address for your state of residence.

IRS Form 8822-B may be filed by mail in two places, depending on which state the old business address is located in.

How doola Formation and Compliance Services Can Help

Timing is crucial when it comes to submitting Form 8822-B, which ensures that the IRS has up-to-date and accurate information for your business.

Get started with doola Formation and Compliance services, which offers expert guidance to help compile all necessary data accurately before filing it with the IRS under strict timelines.

Our experienced consultants will analyze your business structure and advise you on how best to present this information to meet all requirements.

doola will handle all aspects of filing Form 8822-B correctly, from gathering all the necessary information to submitting it to the authorities. We make sure that everything will be taken care of in record time.

Book a free consultation with us to learn more about how we can help with all your tax compliance needs.

FAQs

What happens if I don’t update my business address with the IRS?

If you have not updated your business address with the IRS, you may miss tax notices or deadlines, which can result in severe fines and penalties.

How long does it take for the IRS to process Form 8822-B?

After submitting this form electronically or via mail, the IRS typically takes 4-6 weeks to process it fully.

What is the difference between Form 8822 and Form 8822-B?

Form 8822 applies only if you need changes made to specific records related directly to filing an individual tax return. 

On the other hand, Form 8822-B is for updating a business mailing address and applies only when changing records related to filing business taxes.