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How to Change a Business Address

By Jeannine Mancini

Published on 1 May 2023 4 min read

Maybe you’ve outgrown your current location or you’re simply looking for a change of scenery. Whatever the reason, moving your business can be exciting, but you’ll have to notify everyone of the new address and update all documents with the correct address. It might seem like a lot to do after a recent move, but we’ll walk you through the process step-by-step to easily change your business address.

1. Notify Key Agencies and Stakeholders

Changing your business address requires more than just packing up and moving out. It’s important to notify key agencies and stakeholders of your new address to ensure a smooth transition.

Internal Revenue Service (IRS)

You’ll need to update your address with the IRS so they can send important tax-related documents to the right location. This is especially important if you’re expecting any tax refunds or if you have pending tax obligations. 

To update the IRS, complete and submit a Change of Address form (Form 8822).

Secretary of State for Your State 

Notify the Secretary of State for your state. They’ll update their records with your new address, which is important for legal and compliance purposes. Failure to do so could result in penalties or fines.

City and County 

You’ll also want to update your address with your local city and county government. This helps ensure any licenses, permits, or other regulatory requirements are properly updated. It may also impact your local tax obligations, so double-check what’s required in your area.

Customers and Clients

Your customers and clients are an important stakeholder group to notify as well. Let them know about your new address so they can update their records and avoid any confusion. This will help maintain good communication and ensure that they can continue to do business with you smoothly.

Vendors and Suppliers

Notify your vendors and suppliers too. Updating your address with them to continue getting deliveries to your new location without any delays. This will help avoid any disruptions in your supply chain.

Financial Institutions 

Updating your address with financial institutions is crucial as well. This includes your bank, credit card companies, and other financial service providers. They’ll need your new address to send important financial documents, such as statements or loan documents.

Insurance Agencies

This includes any liability, property, or other types of insurance. Updating your address with them will ensure that your coverage remains intact and that you’re properly protected. You’ll want your new address on the policy for coverage reasons and to make sure you don’t miss any mail correspondence with them. 

Business Credit Reporting Agencies 

Update the credit reporting agencies.  This will make sure that your new address accurately reflects your credit score and other credit-related information. This is crucial if you intend to later apply for any kind of business financing. 

2. Update Online Assets

Now that you’ve notified all the important agencies and stakeholders of your new business address, it’s time to update your online assets. If you’re not familiar with this term, online assets refer to any digital properties or accounts that your business has established online.

Website

Your website is hands-down one of the most important assets to update. It’s often the first place people will look to find information about your business. Make sure that your website reflects your new address, and update any relevant pages, such as your contact page or your location page. This will help ensure that customers and clients can find you easily and that they have accurate information about your new location.

Directory Listings

Directory listings cover websites like Yelp, Google My Business, and other comparable directories. You’ll want to make updating these a priority since many people use these directories to find local businesses. To ensure that customers and clients can find you easily, make sure that your company’s name, address, and phone number (NAP) are all updated on these directories.

Social Media Accounts

Update your social media accounts as well. This includes platforms like Facebook, Twitter, LinkedIn, and Instagram. Update your bio or about sections to reflect your new address. It may also be a good idea to make a post letting your social media followers know about your new location. This helps your online presence remain consistent with your new address and that your customers and clients can easily find you on social media.

3. Update the Forms Where Your Business Relocated

“Updating forms where your business has relocated” refers to the process of updating any official documents, contracts, or other paperwork that includes your business address. This may include updating your mailing address, physical address, or both, depending on the type of form.

Let’s say you have a vendor contract that includes your old address, you will need to update the address on that contract to reflect your new location. 

Helping You Through the Changes 

Changing your business address involves several important steps, including notifying key agencies and stakeholders, updating your online assets, and updating the forms where your business has relocated. By following these steps, you can ensure a smooth transition to your new location and that your business operations can continue without any interruptions.

doola knows managing these tasks can be time-consuming and overwhelming, especially for busy business owners. We offer comprehensive bookkeeping services that can help you manage your finances and administrative tasks, including changing your business address.

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